The CMRTO QA Portfolio must be completed by every member every year. There are four components to the QA Portfolio:

  1. QA Profile

  2. Self-assessments

  3. Record of continuing education and professional development

  4. Summary

Below are tips and commonly asked questions regarding these four components.

 

1. QA Profile

The QA Profile provides an overview of your practice as a member.

Common questions regarding how to complete the QA Profile:

Authorized Acts, statement 5. Applying a prescribed form of energy

What type of energy does this statement refer to?

This statement applies to electromagnetism for MRI.

Under the RHPA, the prescribed form of energy that members are authorized to apply is electromagnetism for magnetic resonance imaging. The applications of other forms of energy used in other specialties are governed by other legislation. For example, the use and application of ionizing radiation is governed by the HARP Act and the use and application of nuclear substances is governed by the Nuclear Safety and Control Act.

 

2. Self-assessment

The self-assessments are based on the CMRTO’s standards of practice.

Common questions regarding how to complete the self-assessment:

How many standards do I have to complete every year?

Each year, you are required to assess your individual practice against the practice standards and related indicators applicable to your specialty. You are required to complete a minimum of 2 of the 8 standards each year, but can assess your individual practice against more.

Not all members will perform all the practice standards or the related indicators. You may choose two practice standards and the related indicators that best reflect your practice, or where you'd like to focus your learning activities.

I am currently working in a field other than medical radiation and am not practicing as a member of the profession, how do I assess myself against the practice standards and the related indicators?

You are required to indicate whether you perform or support the performance of the selected practice standards and the related indicators in your practice. Although you may not perform all the practice standards or indicators by providing medical radiation and imaging technology services directly to patients, you may support other members in the performance of certain practice standards and the related indicators in your role as educator, manager, applications specialist, IT or PACS administrator, Radiation Safety Officer, or other role.

 

3. Record of continuing education and professional development

Each calendar year, members must complete 25 hours of continuous education and professional development activities.

Common questions regarding how to record continuing education and professional development activities:

What types of learnings can I include in my QA portfolio?

Your continuing education and professional development activities may include a range of learning activities, such as professional readings, seminars, webinars, courses and conferences, and many other types of learning.

The CMRTO QA program does not require members to spend 25 hours in a classroom or formal courses. Many types of informal learning may be counted, such as attendance at staff meetings and rounds, study groups, or learning a new piece of equipment, procedure or software from a colleague or applications specialist.

I have read a journal or paper online that contains multiple articles and topics, how do I record this as a learning activity?

The journals or websites (e.g. Filter, Aunt Minnie, and GE TiP Ed) should not be generalized. Each article should point out a key learning. Title and name of the author should be documented for each article/topic.

Each topic/article/learning should be a new activity.

I have done a series of Aunt Minnie’s, how do I record this as a learning activity?

Because the Aunt Minnie’s cover an array of topics, it is suggested to enter each session as a separate activity.

Below are examples of how to incorrectly and correctly enter Aunt Minnie learning activities in your QA Portfolio.

Incorrect:

Title of Activity: Aunt Minnie

Explain what you learned and how this learning has helped you in your practice: Interesting articles on pathology

Correct:

Title of Activity: Aunt Minnie: ‘Right lower quadrant pain undiagnosed in 46 year old female’.

Explain what you learned and how this learning has helped you in your practice: I was able to better understand all of the possibilities that could cause RLQ pain in female patients. I have a better understanding of the appropriate protocol to use (3 views vs. 1 view of the abdomen) for specific pathologies. I can ensure the patient is getting the right x-ray views to best visualize the pathology.

How do I record a staff meeting as a learning activity?

Not all staff meetings will have content to record as continuing education or professional development. You must record only those sections of the meeting that is providing educational content that enhances your role.

Example:

Incorrect:

Explain what you learned and how this learning has helped you in your practice.

"This meeting addressed several changes to our daily practice in our department."

Correct:

Explain what you learned and how this learning has helped you in your practice.

"We discussed ways to improve the current protocols in CT and BMD by reviewing the current processes and updating them. Staff will then need to be communicated with on the new and updated  protocols and informed as to where locate the protocols. This should be completed within the next month and the seniors will take the lead.

I felt this discussion will improve my practice because I realized that we all were not following the same protocol for the same clinical indication. In some areas there is redundant or duplicate information that could lead to human error by staff not performing the proper protocol."

Do my teaching hours count towards my QA Portfolio?

The amount of time documented for this activity, is the amount of time you spend preparing for the teaching session.

It is important to state how you apply the learning outcome in your practice and not what the student/audience learns.

If you are teaching the same session to different individuals or groups, you should only document time for one preparation of the session.

 

5. Summary

The summary allows you to track the completion of the QA Portfolio for a particular year.

Common questions regarding how to complete the Summary:

Do I have to complete the Summary?

The Summary page will automatically be filled for you as each section of the ePortfolio is completed.