The legislation requires the CMRTO to have a mechanism to monitor members' participation in and compliance with the QA program.
The Quality Assurance Declaration provides the CMRTO, on an annual basis, with confirmation of members' participation in the QA program. Each year, on a member's annual renewal of registration, a member provides evidence of such by answering the question "I have complied with the requirements of the College's Quality Assurance Program" and by confirming that the member understands that the QA program requires that, in each calendar year, the member participates in self-assessment and at least 25 hours of continuing education or professional development activities, keep a record of their self-assessment and completed activities using the tools provided by the CMRTO (i.e, ePortfolio) and retain these records for five years.
In addition to the annual declaration, each year the CMRTO requires a percentage of members in each specialty to submit their records of their self-assessment and participation in continuing education or professional development activities (QA records), or to undergo a peer and practice assessment. Individual members are notified in writing by the CMRTO when they are required to submit their QA records for assessment or undergo a peer and practice assessment.
The percentage of members required to submit their QA records or to undergo a peer and practice assessment in any given year is set by the CMRTO Council. Members are selected by means of a random selection generated by a computer program. Individual members may also be required to submit their QA records or to undergo a peer and practice assessment by the QA Committee.
The QA Committee can analyze and monitor members' participation in the QA program through the ePortfolio tool which provides de-identified, statistical data about members' participation in the ePortfolio.